Overview
In order to operate the Animal Welfare Research Network (‘AWRN’) website, we may collect and store personal information you submit to the AWRN via this website. Please read the following privacy policy (alongside our Terms of Use) to understand how the AWRN uses and protects the information that you provide via this website.
The AWRN is run by staff at The University of Bristol. By submitting your personal information, you are consenting to the University of Bristol and the AWRN holding and using it in accordance with this policy. The policy is subject to change and any changes to it in the future will be notified on this page. By continuing to use this website you are agreeing to such changes. We recommend that you check the privacy policy and Terms of Use each time you visit this site.
This privacy policy applies to all of the pages on the website www.awrn.co.uk.
Policy contents
1. Who we are
2. What personal data we collect
3. How we use your information
4. Cookies
5. How we handle the data submitted by you
6. Links to external websites
7. How to contact us
1. Who we are
We are the Animal Welfare Research Network (AWRN), based at The University of Bristol Veterinary School, Dolberry Building, Langford, BS40 5DU.
Our website address is: www.awrn.co.uk.
We can be contacted on: awrn-manager@bristol.ac.uk
2. What personal data we collect
The information that we may collect and process from you includes:
A. Information you give us
Information that you provide by completing forms on our website, including registration for membership, subscribing to newsletters, posting material or requesting further services (please see sections of Third Party Data Processors and Cookies).
If you contact us we may keep a copy of the correspondence.
B. Automatic Information Gathering
We automatically receive and save certain types of information whenever you interact with this website. We use this information to monitor website traffic, to assist with user experience and ensure the security of the website.
Information that may automatically be gathered includes:
– Requested URL (Uniform Resource Locator)
– IP (Internet Protocol) address (this may or may not identify a specific computer)
– Domain name from which you access the internet
– Referring URL
– Software (browser / operating system) used to access the page
– Date and time pages were visited
– Further details are given in the sections on Cookies and How we use your information.
3. How we use your information
A. Viewing of web-pages
This site uses Google Analytics to track user interaction. We may use and analyse the information we collect so that we can manage and improve the services on the website. Demographic and statistical information about user behaviour may be collected and used to analyse the popularity and effectiveness of the website. Any disclosure of this information will be in aggregate form and will not identify individual users.
Although Google Analytics records data such as your geographical location, device, internet browser and operating system, none of this information personally identifies you to us. Google Analytics also records your computer’s IP address which could be used to personally identify you but Google do not grant us access to this. Google Analytics privacy policy can be found here.
This site also uses the Wordfence firewall to protect the website from malware and hacking. Wordfence was created by Defiant and they may record details such as your geographical location, device, internet browser and operating system, this is only used to ensure the technical functionality and security of the website. The privacy policy for Defiant can be found here.
B. Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website. Any videos on the website use Vimeo and their privacy policy can be found here. The blogs on the website use Soundcloud and their privacy polucy can be found here.
C. Comments and Forums
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue. When visitors leave comments on the site or participate in a forum, we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection. This information will be shared with Akismet which is used to protect the website from annoying or harmful spam comments. Akismet was created by Automattic and their privacy policy can be found here.
D. Uploading Text and Images
If you choose to upload information regarding a Job, PhD, Recent Research Article or Funding Opportunity please note that this information will be added into the sections of the website which are publicly accessible and these will be retained indefinitely. By using one of our online forms to upload material to our website you are giving us permission to store and display that information indefinitely on our website. If you upload images to the website, you are responsible for ensuring that embedded location data (EXIF GPS) has been removed, else visitors to the website may be able to download and extract any location data from images on the website. Should you wish for us to remove any items that you have uploaded to the website, please do get in touch and we will comply as soon as we are able to do so.
E. Contact forms
If you choose to contact us using the contact form on our Contact us page the data you supply will be collated into an email and sent to us, it will not be stored on the website. reCaptcha is used on the Contact Us form to protect us from spam. You can read the privacy policy for reCaptcha here.
F. Membership application forms
If you choose to complete and submit our membership application form and provide personally identifying information (typically your name, company name, e-mail address and research interests), this data is stored on this site, which is hosted on a secure server, with an SSL certificate and is also downloaded and stored in a database on University of Bristol secure servers. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information. Other members of the AWRN may see some elements of your profile when logged into the website.
If you agree to a security screening, some of your personally identifying information will be shared with our screening company Horus Security Consultancy Ltd which will be processed, all information will be securely stored by Horus Security Consultancy Ltd and the AWRN, in accordance with the General Data Protection Regulation. Details of Horus Security Consultancy Ltd privacy policy can be found here.
If you agree to receive our newsletter your contact details (name and e-mail address) will also be shared with Mailchimp, the company we use to compose our newsletters. The privacy policy for Mailchimp can be found here.
4. Cookies
When you visit some pages on this website, your computer may be issued with a small file – a ‘cookie’. A cookie is a piece of information in the form of a very small text file that is placed on the hard drive of your computer. The information the cookie contains is set by the server (this website) and it can be used by that server whenever you visit this website. The server uses cookies to recognise your browser session if you visit multiple pages during your interaction with this website.
You can set your browser to refuse cookies or warn you before accepting them. However, some parts of this website may not function properly without accepting cookies. AboutCookies.org gives some helpful information about how to adjust your browser settings in relation to cookies.
A. First-party cookies
If you leave a comment on our site you may opt in to saving your name, e-mail address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
B. Third party cookies
When you visit the website you may notice that some cookies are not related to the AWRN or the University of Bristol. We use a number of external web services on this website, to display content or gather information on the use of the website. The following third parties may place cookies on your computer.
Google Analytics also places cookies on your computer, the information generated by these cookies about your use of this website will be transmitted to and stored by Google. We will not use the statistical analytics tools to track or to collect personally identifiable information of visitors to this website. The University will not associate any data gathered with any personally identifying information from any source as part of our use of the statistical analytics tools. If you do not wish us to do this, you can opt out of the Analytics service by installing an extension for your browser. Alternatively you can delete/restrict the cookies as for any other cookie. Google Analytics privacy policy can be found here.
Wordfence uses cookies to determine is someone is a human or robot, to identify repeat visitors, to bypass Country Blocking and a session cookie to remembers if someone is a logged in user. The privacy policy for Defiant (the creators of Wordfence) can be found here.
reCaptcha uses cookies to determine is someone is a human or robot. The privacy policy for reCaptcha can be found here.
We use a number of external web services on the AWRN website, mostly to display content within out web pages. For example we use Vimeo to display videos and Soundcloud to play podcasts. We cannot prevent these sites, or external domains from collecting information on your usage of this embedded content. If you are not logged in to these external services then they will not know who you are but are likely to gather anonymous usage information eg number of views, plays, loads etc.
C. Cookies for social media
We have a Twitter account (@AnimalWelfareRN). Twitter uses cookie technology. For more information, please see the Twitter privacy policy here.
5. How we handle the data submitted by you
A. Data Protection Legislation
The University of Bristol is your data controller. As your data controller the University has notified its activities to the Office of the Information Commissioner as required under the GDPR and is listed in the Public Register of Data Controllers. Personal information will only be collected and / or processed by the University in accordance with the GDPR.
B. Disclosure of your information
Except as set out in this policy or as required by law, your personal data will not be provided to any third party without your prior written consent.
The information you provide to us will be held on our computers in the UK. It may be accessed by or given to third parties some of whom may be located outside of the European Economic Area who act for us for the purposes set out in this policy or for other purposes approved by you. Those parties process information and may provide support services to the AWRN or the University or on the AWRN or University’s behalf.
Countries outside of the European Economic Area do not always have strong data protection laws. However, we will always take steps to ensure that your information is used by third parties in accordance with this policy.
C. Monitoring use of University systems
In order to protect the security and workings of University network and computer systems, it may be necessary to monitor or log the use of these systems. If there are indications of abuse of systems or that individuals may be using systems in excess of their authority, files, messages and any or all uses of the systems may be intercepted, monitored, recorded, copied, audited, inspected and disclosed to authorised University and law enforcement personnel.
6. Links to external websites
This website may contain links to other websites that are outside of the AWRN / University of Bristol’s control and are not covered by this privacy policy.
7. How to contact us
Should the information we hold about you be incorrect, you can change and update your personal information and you can have your information corrected by contacting us.
Where requested, we will provide you with a readable copy of the personal data we keep about you, by contacting us. We may require proof of your identity before supplying you with this information to ensure confidentiality.
We allow you to challenge the data we hold about you and where appropriate you may have the data erased, rectified, amended or completed. For complaints or queries about the privacy policy or data protections queries generally please contact either:
AWRN Manager: awrn-manager@bristol.ac.uk
or University of Bristol Information Rights Officer (please indicate that your enquiry is in reference to the AWRN)
University of Bristol, Senate House, Tyndall Avenue, Bristol, BS8 1TH
E-mail: data-protection@bristol.ac.uk
